UK General Data Protection Regulations (UK GDPR)
Following Brexit, Regulation (EU) 2016/679, General Data Protection Regulation (GDPR) is retained EU law and known as UK GDPR. The UK GDPR sits alongside an amended version of the Data Protection Act 2018 that relate to general personal data processing, powers of the Information Commissioner and sanctions and enforcement. The GDPR as it continues to apply in the EU is known as EU GDPR. Schools have a legal duty to comply with the UK GDPR.
Please take the opportunity to watch the short video clip about GDPR below.
What does UK GDPR mean for schools?
A great deal of the processing of personal data undertaken by schools falls under a specific legal basis, ‘in the public interest’. As it is in the public interest to operate schools successfully, it means that specific consent is not needed in the majority of cases in schools.
UK GDPR ensures data is protected and gives individuals more control over their data, however this means schools have greater accountability for the data:
- Under UK GDPR, consent must be explicitly given to anything that isn’t within the normal business of the school, especially if it involves a third party managing the data. Parents (or the pupil themselves depending on their age) must express consent for their child’s data to be used outside of the normal business of the school.
- Schools must appoint a Data Protection Officer and be able to prove that they are UK GDPR compliant.
- Schools must ensure that their third party suppliers who may process any of their data is UK GDPR compliant and must have legally binding contracts with any company that processes any personal data. These contracts must cover what data is being processed, who it is being processed by, who has access to it and how it is protected.
- It is compulsory that all data breaches which are likely to have a detrimental effect on the data subject are reported to the ICO within 72 hours
Who is the Data Protection Officer ?
Data Protection Officer (DPO)
Please find below details of the School’s Data Protection Officer: -
Data Protection Officer: Robert Isaac
Address: Epsom & Ewell High School, Ruxley Lane, West Ewell, Surrey, KT19 9JW
Telephone: 0208 974 0400
Philip Southcote completed a full GDPR Audit in Summer 2022 and we are pleased to have received Judicium's School Data Protection Award
The documents below contain all of the relevant GDPR information.
|PS 016 Data Protection Policy V5||27th Sep 2022||Download|
|PS 016a Data Breach Policy V4||27th Sep 2022||Download|
|PS 016b Data Retention Policy V5.1||27th Sep 2022||Download|
|PS 016c Electronic Info and Comms Systems Policy V3.1||15th Dec 2022||Download|
|PS 016d Freedom of Information Policy V2.1||15th Dec 2022||Download|
|PS 016e Freedom of Information Scheme of Publication V2||27th Sep 2022||Download|
|Personal data mapping inventory all parties V5 17.5.2022||17th May 2022||Download|
|Record Of Processing Activities.v5||09th Sep 2022||Download|
|Data Breach Initial Reporting Form||09th Sep 2022||Download|
|Southcote School Subject Access Request Form SAR||09th Sep 2022||Download|
|Data Privacy Impact Assessments DPIA||09th Sep 2022||Download|